Guidance on Managing Your ‘Grey’ Fleet

Posted on by Thomas Carroll

In our latest brief Thomas Carroll Management Services discuss the recently published guidance from the road safety charity Brake. 

Brake has published a guidance for transport managers and HR professionals to help reduce their grey fleet risk.

‘Grey fleet’ travel refers to driving undertaken for work in employee-owned vehicles. The term ‘grey’ is used because such travel has not traditionally been subject to the same level of risk management as travel in company owned or leased vehicles.

Research undertaken by Brake found that 32% of organisations reported that their policies on vehicle checks and maintenance do not extend to grey fleet vehicles.


Risk-management challenges highlighted by the guidance include the age of employee-owned cars, which are often much older than company cars and therefore do not benefit from the latest safety innovations. Older cars also represent greater environmental challenges.

The guidance provides practical advice on how companies can eliminate road risk for their employees and how to reduce grey fleet usage, including case studies.

Ross Moorlock, of Brake, said: “Every organisation has a responsibility for the safety of employees who drive their own vehicle for work.

“This essential guidance report outlines ways in which organisations can make simple improvements to manage their at work road risk; a crucial read for every company.”

To download a copy of the guidance, please visit:


If you wish to discuss this brief in further detail please contact Lauren Dickinson via email or call 02920 853794


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